General data protection regulations (GDPR) will be applicable from 25th May, 2018 by replacing the old data protection directive of 1995. This will change the system of how the data is stored, used and retrieved.
This legislation will ensure the privacy of an individual’s data and give them the rights to request the removal of their personal data from the database of any organization they no longer need.
This step has been taken in favor of consumer rights and it will also ensure that no data breaches take place.
Noncompliance with these regulations will cause serious damages, which will include hefty fines and loss of business reputation and credibility.
You need to learn about GDPR consulting services to adhere to the regulations. However, following these five steps will ease out the regulatory compliance.
Build an inventory of data
The new regulations will require you to provide the whereabouts of your personal data. In order to comply with this rule, organizations are required to build an inventory of their personal data. Create a centralized location to store all of your data gathered from different sources. Collect all the data, including personal data, static data, data in motion or any other data that your business relies on, and build an inventory so that you could keep a privacy check.
Identify the personal data
After having access to all the data, you are now required to identify the personal data. You will need to identify the names, social security numbers and credit card information. This way you will be having some ease in protecting the personal data.
Take the control
Once the personal data has been identified, you are required to circulate this information to all lines of business. Make rules and restrictions on the right to access the personal data so that only relevant staff could access the personal data. By devising this strategy, you will be having a clear insight on who is accessing the data and for what purpose.
It is an efficient practice to use a security operation center (SOC) to monitor the access of data in the organization. In the UK SOC is easily implemented by using specific tools to deal with the security issues at a technical and organizational level.
Protect the data
There are three techniques of data protection: encryption, anonymization and pseudonymisation. You can choose one of the techniques that suits your business model. To determine the level of protection for GDPR compliance, it is also necessary to apply a data protection technique that does not restrict your workflow.
Carry out an internal audit to show the regulators that you are effectively complying with the regulations. The simple audit report should show the following things: