General data protection regulations (GDPR) will be applicable from 25th May, 2018 by replacing the old data protection directive of 1995. This will change the system of how the data is stored, used and retrieved.
This legislation will ensure the privacy of an individual’s data and give them the rights to request the removal of their personal data from the database of any organization they no longer need.
This step has been taken in favor of consumer rights and it will also ensure that no data breaches take place.
Noncompliance with these regulations will cause serious damages, which will include hefty fines and loss of business reputation and credibility.
You need to learn about GDPR consulting services to adhere to the regulations. However, following these five steps will ease out the regulatory compliance.
Build an inventory of data
The new regulations will require you to provide the whereabouts of your personal data. In order to comply with this rule, organizations are required to build an inventory of their personal data. Create a centralized location to store all of your data gathered from different sources. Collect all the data, including personal data, static data, data in motion or any other data that your business relies on, and build an inventory so that you could keep a privacy check.
Identify the personal data
After having access to all the data, you are now required to identify the personal data. You will need to identify the names, social security numbers and credit card information. This way you will be having some ease in protecting the personal data.
Take the control
Once the personal data has been identified, you are required to circulate this information to all lines of business. Make rules and restrictions on the right to access the personal data so that only relevant staff could access the personal data. By devising this strategy, you will be having a clear insight on who is accessing the data and for what purpose.
It is an efficient practice to use a security operation center (SOC) to monitor the access of data in the organization. In the UK SOC is easily implemented by using specific tools to deal with the security issues at a technical and organizational level.
Protect the data
There are three techniques of data protection: encryption, anonymization and pseudonymisation. You can choose one of the techniques that suits your business model. To determine the level of protection for GDPR compliance, it is also necessary to apply a data protection technique that does not restrict your workflow.
Carry out an internal audit to show the regulators that you are effectively complying with the regulations. The simple audit report should show the following things:
The cyber crimes have increased a lot over last some years. That’s why, the need of the cyber security has also become very important for the organizations all around the world. Especially those ventures, who are meant to keep customers and employee data, and they are linked to the internet in some means.
The internet network is a huge culprit in the whole cybercrime scenario. All the crimes that happen mostly occur because of it. The vulnerabilities always take the path of internet network to reach and infect a business venture. To remain safe from these threats the security consulting advice from one of the consultancy providers could help you a great deal.
The GDPR Compulsions:
The companies in the EU have been advised to meet the requirements and norms set in the GDPR regulation. The deadline for the organizations who has a compliance with the EU need to make sure, they get themselves prepared and properly meet all the regulations set in the GDPR (General Data Protection Regulation). Following are the 5 important things to consider for the GRPR.
The assessment of the current policies and systems is really important. In this process the impact of the data protection assessment can help in understanding various things about a particular business venture. This will provide you an overview and analysis of the whole business. In the GDPR risk assessment is really necessary for any venture.
You need to identify the risks that are associated with your network. By identifying those lapses and gaps you need to figure out, how much is needed to be done to make sure that you can plug to the requirements of GDPR.
You need to identify the proper solutions to make your ventures network policy meet the standards of the General Data Protection Regulation set by the EU. Assessing the timeline for its proper implementation is also needed. After identification of the solutions and timeline, the changes are needed to be done accordingly.
Designating the DPO:
Another important thing you need to do is, appoint a designated DPO “Data Protection Officer”. He will communicate with the data officers to discuss the data protection strategies and policies and implement them to make a business come into compliance with the EU GDPR.
Training and Awareness of the Staff:
The training and awareness of the staff are also very important. You need to make sure that your staff is well trained and aware about the importance and the need of the General Data Protection Regulation. The internal communication among the team members and staff is also very important for the best results.